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Viewing Distribution Details

Distribution Details Page

Overview

On the survey distribution page, users can obtain details about the Survey and its distribution, such as its' status, whether it has been answered, whether it has been mapped and so forth. Distribution details of the survey are found in two places, Distribution view, and the Individual Survey Distribution page.

Steps

  1. Log in to your Data Governance Tool account.

Picture of login page

  1. From the hamburger menu present on the top left corner of the Dashboard, click on Survey

screenshot highlighting survey option

  1. The distribution details of all surveys are visible once the Distribution View toggle has been enabled on the Survey module

    screenshot highlighting distribution view toggle

The Distribution Details view shows the following information:

  • Survey Name: The title of the survey

  • Group Name: The name of the group to whom the survey was distributed.

  • Is Answered: This Boolean field shows whether the survey has been answered or not.

    Note: The status will show 'Yes' even if one person has answered the survey

    On clicking on Yes, you will be redirected to the View Answers screen where you can access the responses provided to that survey by that Survey Group

  • Restricted Survey: This value will be either Yes or No, whether the Survey is Restricted.

  • Survey Status: You can manually select the status of the survey from the drop-down.

    To know more about Survey Status, please refer: Custom Survey Status

To access the distribution details of each survey individually, follow these steps:

  1. Disable the Distribution View toggle. Next, on the Admin Survey Data page, click Analyze

    screenshot highlighting analyze option

  2. On the Analyze page, click Distribution Detail

    screenshot highlighting Distriution Detail tab

  3. The distribution details of the survey will now be visible

    Here, you can see details like Survey Name, Group Name, etc same as how you see at distribution details of all surveys and one new detail is added: Total number of Distributions

    When the survey is distributed more than once you can see the number of times it is distributed under "Total number of Distributions", upon right clicking on Group Name, you can view further details regarding Distribution History.

    screenshot showing example survey's distribution detail

  4. If the Survey has not been distributed, the Distribution Details page will show the following

    screenshot showing distribution detail tab for survey with no records

    Customized View:

    Users can adjust how the surveys appear when survey module's selected by using view feature.

    When the Survey module is selected, user can find the following options related to View:

    screenshot highlighting view options

    To create a view, click on Advanced filtering button

    screenshot highlighting advanced filtering option

    From the tab that appears on clicking this button,

  1. Select the column you need for filtering from the dropdown.

    screenshot showing advanced filtering tab

  2. Select the filter from the dropdown by clicking on the select filter.

    screenshot showing select filter dropdown

  3. Later enter the value in the value field.

    screenshot showing value field

  4. Click on Apply button

    screenshot highlighting apply button

  5. Now the Surveys with No in the Is Draft Available field will appear.

screenshot highlighting view name option

  1. To save this view enter a name for that in the View Name bar.

    screenshot highlighting view name option

  2. Once Name for the view is entered click on save view.

    screenshot highlighting save view option

  3. To reset this, click on Reset View and to load different Views, click on Load Views to reveal a dropdown menu.

    screenshot highlighting view name option